We are committed to protecting your personal information and being transparent about what information we hold about you.
Using personal information allows us to provide the services you have enrolled to.
The purpose of this policy is to give you a clear explanation about how we [and all of our subsidiaries] collect and use the information we collect from you directly and from third parties. As Learning & Participation works with ages 5+ this version of the privacy notice has areas specifically targeted at children and young people.
We use your information in accordance with all applicable laws concerning the protection of personal information. This policy explains:
If you have any queries about this policy, please contact the Data Protection Officer using the contact details at the end of this document.
The Northern School of Contemporary Dance is an exempt charity and is funded by Arts Council England as well as various trusts, foundations and individual donors and supporters. The Learning & Participation department is the community and outreach arm of the organisation.
For example when you enrol on a course, we’ll store personal information you give us such as your name, email address, postal address, telephone number and next of kin details.
For example, when you or your child attends our evening classes, workshops, intensives and Saturday School programme, we collect information about your attendance and your timetable.
We occasionally receive information about you from third parties. For example, with children and young people we may receive information from your school or other dance organisations you have been involved with.
Data Protection law recognises that certain categories of personal information are more sensitive such as health information, race, religious beliefs and political opinions.
We only collect this type of information about our participants if there is a clear reason for doing so. As an example, we collect health information about participants in our programme of classes and courses.
There are three bases under which we may process your data:
When you join a course, you are entering into a contract with us. In order to perform this contract we need to process and store your data. For example we may need to contact you by email or telephone in the case of any issues with your course.
In certain situations we collect and process your personal for purposes that are in our legitimate organisational interests. However we only do this if there is no overriding prejudice to you by using your personal information in this way.
For any situations where the two bases above are not appropriate, we will instead ask for your explicit consent before using your personal information in that specific situation. This will normally be in the event of any targeted marketing activities, but will be strictly controlled in the event of marketing to children and young people. Please refer to the marketing version of the privacy notice for more information on this.
We also process personal information in the following examples that are within our legitimate organisational interests:
We may analyse data we hold about you to ensure that the content and timing of communications that we send you are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
In all of the above cases we will always keep your rights and interests at the forefront to ensure they are not overridden by your own interests or fundamental rights and freedoms. You have the right to object to any of this processing at any time. If you wish to do this, please use the contact details at the end of this policy. Please bear in mind that if you object this may affect our ability to carry out tasks above that are for your benefit.
There are certain circumstances under which we may disclose your personal information to third parties. These are as follows:
To the subsidiaries described above when it is necessary for them to be able to provide you with products or services that you’ve requested.
To our own service providers who process data on our behalf and on our instructions (for example our ticketing system software provider). In these cases we require that these third parties comply strictly with our instructions and with data protection laws, for example around security of personal data.
Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
If you (or in the case of children and young people) your parents or guardians use their credit or debit card to fund your course, we will ensure that this is carried out securely and in accordance with the Payment Card Industry Data Security Standard (PCI-DSS). You can find more information about this standard here.
We optionally allow you to store your card details for use in a future transaction. This is carried out in compliance with PCI-DSS and in a way where none of our staff members are able to see your full card number. We never store your 3 or 4 digit security code.
We store your personal information only for as long as necessary within legal retention requirements that we have to abide by law.
If there are aspects of your record that are inaccurate or that you would like to remove, you can do this by using the contact details at the end of this policy.
Any objections you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
We will put in place appropriate safeguards (both in terms of our procedures and the technology we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.
We will not transfer, process or store your data anywhere that is outside of the European Economic Area.
You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected. Please use the contact details at the end of this policy if you would like to exercise this right.
We reserve the right to amend and update this privacy notice as current advice on the GDPR changes.
Via Post: Data Protection Officer, Northern School of Contemporary Dance, 98 Chapeltown Road, Leeds, LS7 4BH
Via email: email@example.com