Privacy notice - Prevocational Training: CAT & NSCD+

Information you need to know

Northern School of Contemporary Dance (NSCD) needs to obtain and process a range of information about its students in order to exercise its responsibilities and fulfil its education, training and support obligations to you and to carry out other essential School activities.

NSCD is the Data Controller.

Our Data Manager can be contacted at dataprotection@nscd.ac.uk

NSCD takes your privacy very seriously.  This privacy notice explains how we use your personal information and your rights regarding that information. We are committed to being transparent about how we collect and use your data and to meeting our data protection obligations.

What information are we collecting?

We collect a range of information about you – for recruitment, enrolment and admission, to deliver and administer your prevocational training and to support you through your student learning journey.

We will hold your application, your funding arrangements, details of your program of study and achievement.

As you progress through your course, we will collect attendance, assessment and achievement /graduation information about you and later destination and progression decisions.

When you engage with NSCD, we will collect details necessary to provide that service to you e.g. for advice and wellbeing support and pastoral services. Sometimes the information we seek will purely act as a baseline or starting point to monitor future support actions e.g. weight and height. Where this is the case we have strict protocols in place to ensure only the right people can access this information, it is gathered through a closed system (such as moodle) and the rationale has gone through our ethics committee protocols.

We will also collect information so that we can comply with our health and safety and management duties as well as for research, statistical and archival purposes.

In all cases, we will hold your name, contact details, date of birth, nationality and immigration status, and emergency contact details.

If based in the NSCD building, we capture a photograph of yourself, so that we can create your Student ID card. Your photograph will also be used as your profile picture associated with your student account to help staff to be able to easily identify you. You can change or remove the photo at any time.

Where supplied by NSCD, your student email account is the primary way you will be contacted. The School will use this email account to send you emails about important information/advice that we feel may be of benefit to your studies.

At registration, you will also be asked for your contact preferences for emails related to student recruitment and other offers and opportunities that NSCD may want to send to you. Such emails will only be sent to you with your consent.

This list is not exhaustive and you will be given specific information when using a particular service e.g. using counselling services or where we need to tell you about something that is not already covered elsewhere. More information can be found in and our other privacy notices created for users of specific services.

Please do not hesitate to ask us about any specific circumstances where your data has been collected.

Why are we collecting your data and what is the legal basis for this?

We need to collect personal data from you for several reasons. For example, we need to keep formal and accurate records, provide support and guidance, to monitor your attendance and progress and provide appropriate learning and teaching support.

We hold financial, sponsorship and fees data so that we can invoice you correctly and record payments.

We collect information about your health, disability and learner support needs so that we can properly support you during your time on our programmes.

We also need to collect data so that we can run the business and activities of the School and in order to fulfil our legal obligations.

As you graduate, we will ask you to confirm your contact details as a new pre-vocational alumni, and seek your consent to use your data to keep in touch with you after graduation and for alumni relations.

At all times we will do so in compliance with the principles of the General Data Protection Regulation (GDPR) and for one of the legal basis set out in Article 6 of the Regulation.

In some cases, we will use your personal data because it is necessary to fulfil our contract with you or where we have a legal obligation to so do.

In other cases, we will use your data to perform the tasks we carry out in the public interest such as the provision of higher education and research.

Sometimes we will use your data on the basis of our legitimate interests. Where we do this we will only do so because we believe our interests are not overridden by any harm to your data protection rights.

In other cases we may feel it is appropriate to only use your personal data with your full consent. Where we do this you will be given full details of what you are consenting to and how you can withdraw that consent.

Who has access to this data?

Your personal data will only be processed by relevant NSCD staff where the data is necessary for them to undertake their designated role.

Examples of relevant staff may include:

  • The leadership team for reporting and monitoring purposes
  • Your Tutors
  • Academic Registry staff and Administrators in your faculty
  • Student Advice and Wellbeing
  • Alumni Services and other teams such as NSCD marketing that you engage with
  • IT Services

We may also be required to share your information with some external parties.

Examples of external parties include:

  • Local Authorities (e.g. council tax and other benefit purposes, including fraudulent claims)
  • Relevant government departments and other public bodies to which the School has a statutory obligation to release information including The Office for Students (OfS), the Quality Assurance Agency (QAA), the Education and Skills Funding Agency (ESFA) and Department for Education (DfE) or other equivalent bodies from other countries
  • Police and other law enforcement agencies when they make a request for the purposes of detecting or preventing crime or the apprehension and prosecution of offenders
  • Providers of software we use or organisers of events for a strict purpose
  • Providers of our managed print services
  • External assessors

Student email addresses are published in the School’s Outlook Address Book. This is for internal access only. You should not pass on anybody’s email address without their express permission.

How does the School protect your data?

The School takes data protection very seriously. The information we collect is stored safely and securely and processed in accordance with GDPR.

Your personal data will be handled in line with the School’s Data Protection and Information Security Policies.

For how long does the School keep your data?

Your personal data will only be kept as long as necessary.

Our Records Retention Schedule contains details of each types of record held across the organisation, who has responsibility for them and how long they should be held for.

Your rights

As a data subject, you have a number of rights. You can:

  • Access and obtain a copy of your data on request
  • Ask the School to correct inaccurate or incomplete data
  • Ask the School to delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing
  • To object to processing where we are relying on a legitimate interest
  • To request transfer of your data to another party
  • If your personal data has been provided by consent, you have a right to withdraw that consent at any time.

If you would like to exercise any of these rights, please contact the Data Manager dataprotection@nscd.ac.uk

What if you do not provide data?

We do require certain information from you to enable us to provide you with an education. You will engage with some of our teams on an optional basis, such as Student Advice and Wellbeing and Alumni Services. These teams will only be able to assist you or keep you informed if you choose to provide your information to them.

Transfers of data outside the UK

Generally, we do not send your personal data outside the UK. However, in some specific cases we may transfer the personal data we collect to countries outside the UK in order to perform our contract with you/or a contract with another organisation that requires your personal data i.e. a collaboration agreement with a School based outside of the UK as part of our study abroad programme.. Where we do this, we will ensure that your personal information is protected by way of an ‘adequacy regulation’ with the UK or by putting alternative appropriate measures in place to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the UK laws on data protection. For example, model contractual clauses, data sharing/data processing agreement and binding corporate rules (where applicable).

Automated decision making

We will not make any decisions about you automatically using a computer, based on your personal data. All decisions affecting you will be taken by a human being.